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Safe
Schools Software (SSS) is used by School Districts to improve
their Safety & Security Plan, Emergency Response Plan or Multi-Hazard
Incident Management Plan by adapting it to a multi-site electronic Plan
for use by District and Local School Buildings. |
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SSS
consists of six sections as shown below. Each section contains forms that
provide for effective organization of your Plan data. All
sections are independent of the others and may be
purchased singly, as an entire set or in any combination. SSS is integrated with the National Incident
Management System (NIMS) protocols. |
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Data,
forms and templates of your Plan are downloaded into the related forms
of the SSS sections. With the increased facility to electronically
communicate audits & measures, evaluations and reports,
SSS provides schools with a systematic improvement process by which
to strengthen and continuously improve their Plan. |
SSS Section
Titles:
Incident Command- IC
Crisis Incident Management- CIM
Incident Management Capabilities Audit &
Measures- IMCAM
Site, Vicinity & Facilities Audit and Measures-
SVFAM
Crisis Early Warning Signs and
Incident Tracking- CEWSIT
Safety, Security, Health Incident
Management- SSHIM
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This section
uses the NIMS concepts of incident management and provides a flexible
framework for districts, local schools, public, police, fire, emergency
medical and governmental entities to work together in all phases of
incident management. The section consists of three organizational groups:
Incident Command, Multi-agency Coordination with Assistance
Agreements/Memos of Understanding and Public Information System.
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This section is organized around multi-hazard crisis incidents. Typically
there are 30 crisis incidents that must be managed. Each incident has its
own set of planning, training, drills/exercising and evaluation, resources
deployment of equipment/supplies/personnel, communications, preparedness,
response, recovery and prevention components, each with its own set of
procedures. A set of procedures for only one incident and its components
generates large amounts of data. Such data is organized so that it is
easily acquired, exchanged and reported with SSS at both the Plan
development and Plan management stages.
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This section
is a self-administered audit tool used to identify incident command and
incident management capabilities of local entities. The audit also
identifies standards, which local schools and district entities must be in
compliance with. The school district evaluates each "Audit Report" and
returns a "Measures Report" to the local school-building. Each "Measures
Report" includes a ranking, a description and the priority of the measures
that must be taken to comply with the district standards. The audit may
serve as an annual report.
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This section
assists local schools to audit the condition and arrangement of building
facilities, site, vicinity and equipment systems that may impact the
security and safety of the facilities and the occupants. Threats against
persons and property assets are tracked. Vulnerabilities are analyzed and
reported, which assists decision makers with resource allocations. Reports
are produced automatically and include: observations and deficiencies of
audited items and priority ranking of required improvement measures.
Support is provided to the business office for cost estimates of needed
systems integration and capital improvements. Financial analysis may be
made of the life cycle costs of proposed capital expenditures before the
expense is committed. |
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This section
involves incidents or occasions that impact the safety, security and
health of the school's learning environment that are not crisis incidents.
Districts have had such incident management policies, laws, and procedures
in place for years. This section strengthens the district's current
safety, security and health incident management. These incidents are
integral to crisis incidents. Effective management of these incidents
serves to proactively mitigate and prevent more serious incidents. |
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This section
manages crisis incident prevention and mitigation procedures based upon
research-based practices such as Student Assistance Programs. The section
assists school administrators, staff, students, parents and community
members to recognize and track crisis warning signs early so that students
can get the help they need before it is too late. Although most schools
are safe, violence that occurs in neighborhoods has found its way into the
schools. The application of research based violence mitigation and
prevention procedures not only make schools safer but also improve the
learning climate.
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The Options
button provides access to Configuration, Images and Reports, which are
included with all of the sections. Configuration is used to customize,
change, delete and add data to the menus of all the sections. Images may
be accessed consisting of photos and the graphic plans of the Vicinity,
Site, and Buildings where locations of related data may be recorded on the
graphic images. Reports present a schedule of reports, associated with
each particular section, which may be previewed and automatically printed.
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